Get paid faster without awkward follow-ups
InvoicePilot automates polite payment reminders, tracks invoice status in real time, and gives your agency a clear view of cash flow — so you stop chasing clients and start getting paid on time.
From chasing payments to running a system
Small agencies lose hours every week on manual invoice follow-ups. InvoicePilot turns that chaos into a clean, automated workflow.
Without InvoicePilot
Chasing invoices manually
Digging through spreadsheets and email threads to figure out who still owes what.
Awkward follow-up emails
Nudging clients about late payments feels uncomfortable and hurts the relationship.
Unclear payment status
No single view of who's paid, who's late, and what's coming due next.
Lost time on admin
Hours each week spent tracking and re-tracking invoices instead of billable work.
With InvoicePilot
Automated reminders
Scheduled follow-ups go out on autopilot, right on time, every time.
Organized payment tracking
One dashboard shows every invoice, its status, and what's due next.
Professional communication
Branded, polite messaging keeps client relationships intact and stress-free.
Clear cash-flow visibility
Know exactly what's incoming and when, so you can plan with confidence.
Get paid faster in three simple steps
No awkward follow-ups, no spreadsheets. InvoicePilot handles the chasing so you can focus on the work.
- 01
Connect & import
Sync your invoicing tool or import payment data in minutes. No migrations, no manual data entry.
- 02
Automate reminders
Set friendly, on-brand reminder sequences that go out automatically and track every response.
- 03
See results & get paid
Track cash-flow at a glance and watch invoices get paid faster — without a single awkward call.
Everything you need to get paid on time
InvoicePilot handles the follow-up so your team can focus on client work — while keeping every conversation professional and on-brand.
Automated Reminders
Send polished, on-time payment reminders automatically — no more chasing clients manually or forgetting a follow-up.
Payment Status Tracking
See at a glance which invoices are paid, pending, or overdue — with real-time cash-flow visibility across every client.
Client-Friendly Messaging
Reminders read like a helpful nudge, not a collections notice — keeping client relationships warm while you get paid.
Flexible Reminder Scheduling
Set custom cadences per client or invoice — from gentle pre-due nudges to firmer follow-ups once overdue.
Team Visibility
Give your whole team a shared view of every account's payment status, so nothing slips through the cracks.
Reporting & Audit Trail
Every message and payment event is logged, giving you clear reports and a full history for accountability.
Fits right into your existing stack
InvoicePilot connects with the accounting, invoicing, CRM, and communication tools agencies already rely on—no workflow overhaul required.
Don't see your tool? Our open API and Zapier support make custom connections easy.
Built for agencies that can't risk downtime or data leaks
InvoicePilot handles sensitive client and payment data every day. Our infrastructure, encryption, and compliance practices are designed to keep your operations running and your data protected.
99.9%
Uptime SLA
Redundant infrastructure and continuous monitoring keep reminders and payment tracking running without interruption.
256-bit
AES Encryption
All client, invoice, and payment data is encrypted in transit and at rest using industry-standard protocols.
Audited
Compliance Program
Independently reviewed data handling and access controls, aligned with SOC 2 and GDPR requirements.
Compliance & certifications
Daily automated backups protect every invoice and reminder record.
Role-based access control keeps client data visible only to your team.
24/7 infrastructure monitoring catches issues before they affect your workflow.
Simple pricing that pays for itself
Pick the plan that matches your agency's size. Every tier includes automated reminders and real-time cash-flow visibility.
Starter
For freelancers and very small teams getting started with automated reminders.
- Up to 100 invoices/month
- Automated reminder sequences
- Basic payment tracking
- Email support
Growth
For growing agencies that need more visibility and control.
- Up to 500 invoices/month
- Custom reminder workflows
- Shared team visibility
- Reporting dashboard
Scale
For busy agencies managing high invoice volume and multiple clients.
- Unlimited invoices
- Advanced tracking and reports
- Priority support
- Multi-team collaboration
All plans include a 14-day free trial. No credit card required.
Agencies get paid faster, without the awkward chase
Real teams use InvoicePilot to cut admin time, keep cash-flow visible, and let automation handle the follow-up conversations they used to dread.
"We used to spend an entire Friday chasing overdue invoices over awkward emails. Now InvoicePilot handles the reminders automatically, and our average payment time dropped from 34 days to 19."
"Our clients actually thanked us for the reminders. They feel professional, not pushy. It changed how we get paid."
"I finally have real visibility into what's outstanding without building another spreadsheet. The dashboard tells me exactly where our cash stands."
"Setup took twenty minutes and it paid for itself within the first month. We cut admin hours spent on collections by more than half and clients still say our comms feel personal."